Table of Contents |
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11-Document Report - Receipt and add new fields in customer, journal and S&R setup
Setup
Module | Description |
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Customer | Check box [Request Receipt] added in customer card. Tick the check box if the customer receipt is requested for the customer. |
Sales & Receivable Setup | Receipt No. can be auto generate by system. Please follow the steps below for setup the no. series. 1) Go to No. Series and create the No. Series Code and the No. Series Lines (for example, No. Series Code CUST-RCT) 2) Go to Sales & Receivable, select the no. series for Receipt No. Series Code. |
Cash Receipt Journal Process and print Receipt
New Field/Function | Description |
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Cheque Amount | New field Cheque Amount added in Cash Receipt Journal. The cheque amount to be print on Customer Receipt. |
Receipt No. Generate Receipt No. | New field Receipt No. added in Cash Receipt Journal. When the batch is completed, user can click on the new action button Generate Receipt No for assign the Receipt no. to the journal line.
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System Checking | When user click Preview Posting or Post button, system will check 1) if Receipt No. is not generated yet - The checking only for the customer card is marked request receipt and cheque amount is entered in journal line 2) unique combination for External Document No and Receipt No. in the journal batch 3) Cheque amount must enter for the customer No. is DEPOSIT-AR, TEMPORARY-AR, Note: Missing generate Receipt No. will also check when user click OK to close the batch. |
Customer Ledger Entries General Ledger Entries | After the payment journal is posted, the Cheque Amount and Receipt No to be shows in both General Ledger Entry and Customer Ledger Entry |
Print Receipt for General Customer | In Customer Ledger Entries page, action button 'Print Receipt for General Clients' is added User can enter Cash Receipt Document No or Customer No to print the receipt (e.g. CR20120868) *NOTE: per information from user during requirement stage, General Clients means Type 2 customer. The customer no prefix is not OAH, OH* or RC*. |
System Print the Receipt | Document for Customer Receipt to be printing. If the invoice is not fully pay, system will prompt the message "Send receipt later for Receipt No. xxxxxxx' |
No. of Prints | System will count the no. of Print and show in Customer Ledger Entry |
Un-apply Case | If user un-apply the entry after 1st print the receipt. Once user print the receipt again, system will prompt the message for notify user |