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11-Document Report - Receipt and add new fields in customer,  journal and S&R setup

Setup

ModuleDescription
Customer

Check box [Request Receipt] added in customer card.  Tick the check box if the customer receipt is requested for the customer.

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Sales & Receivable Setup

Receipt No. can be auto generate by system.  Please follow the steps below for setup the no. series.

1) Go to No. Series and create the No. Series Code and the No. Series Lines (for example, No. Series Code CUST-RCT)

2) Go to Sales & Receivable, select the no. series for Receipt No. Series Code.

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Cash Receipt Journal Process and print Receipt

New Field/FunctionDescription
Cheque Amount

New field Cheque Amount added in Cash Receipt Journal.  The cheque amount to be print on Customer Receipt.

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Receipt No.

Generate Receipt No.

New field Receipt No. added in Cash Receipt Journal.  When the batch is completed, user can click on the new action button Generate Receipt No for assign the Receipt no. to the journal line. 

  • System will assign Receipt No. if the journal is matched all of following criteria.
    1. Request Receipt is checked in the Customer Card and
    2. External Document No and Cheque Amount is entered
    3. Receipt No. to be assign to the Journal Line for the customer/external document combination if Customer Request Receipt = yes and Cheque Amount is >0

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System Checking

When user click Preview Posting or Post button, system will check

1) if Receipt No. is not generated yet - The checking only for the customer card is marked request receipt and cheque amount is entered in journal line

2) unique combination for External Document No and Receipt No. in the journal batch

3) Cheque amount must enter for the customer No. is DEPOSIT-AR,  TEMPORARY-AR,

Note: Missing generate Receipt No. will also check when user click OK to close the batch.

Customer Ledger Entries

General Ledger Entries

After the payment journal is posted, the Cheque Amount and Receipt No to be shows in both General Ledger Entry and Customer Ledger Entry

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Print Receipt for General Customer

In Customer Ledger Entries page, action button 'Print Receipt for General Clients' is added

User can enter Cash Receipt Document No or Customer No to print the receipt (e.g. CR20120868)

*NOTE: per information from user during requirement stage, General Clients means Type 2 customer.  The customer no prefix is not OAH, OH* or RC*.

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System Print the Receipt 

Document for Customer Receipt to be printing.

If the invoice is not fully pay, system will prompt the message "Send receipt later for Receipt No. xxxxxxx'

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No. of Prints

System will count the no. of Print and show in Customer Ledger Entry

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