General process for Ordering and Invoicing
Process Step | Case 1 Sales Order (AA) => Invoice or DN | Case 2 Create Sales Invoice | Case |
3 Create Delivery Note then Sales Invoice | Case |
Delivery Later
4 Blanket Order => Sales Order => Invoice => DN | Case 5 Sales Order (SO) => Invoice or DN |
Case 6 EDI Order | Delivery Later (This flow end at 1Q of Y23) | |
1 | Sales Order create by Sales. AA = create order by Salespeople for invoicing process Validation
Process
| Invoice no prefix = Invoice for normal process S = Invoice for product sample ship to customer F = Free of Charge invoice Y = Attachment ship to customer C = For cancel invoice Validation
Process |
function in Invoice | Delivery Note Validation
Process | Blanket Order | Sales Order ..SO = 訂貨單 ..M = Macau Order | Read HA EDI Order | Invoice = Flag Delivery Later *Delivery Date must have when Post |
2 | Sales Order |
approve by Invoicing Team.
| --Same with Case 1 - step 5-7-- | Post Delivery Note
|
*Get Line from Delivery Note
*Get Line from Invoice
Sales Order *Blanket Order select in order line *User must enter item no. in order line then select blanket order | Invoice *Get Line from Sales Order | Create Sales Order | Delivery Note *Get Line from Invoice | |
3 |
Sales Order review by Invoicing Team, Manual process - Check Post Allow - Check Inventory Availability | Invoice *Get Line from Delivery Note | Invoice Get Line from DN Process
|
Invoice *Get Line from Sales Order | Delivery Note *Get Line from Invoice | Delivery Note or Invoice |
*Post Shipment in Invoice Only
*Post Shipment for DN only
Print Queue => document print to WH | |||
4 | Invoice or Delivery Note Get line from Sales Order Validation
Process
| WH outbound process |
*Post Shipment for DN only
Delivery Note *Get Line from Invoice | Print Queue => document print to WH |
post DN 50035/50036 *Post Shipment for DN only | |
5 | Post |
*AR team use Post AR function to post Invoice
Invoice
|
*AR team use Post AR function to post Invoice
Post AR => UICL customized function *AR team use Post AR function to post Invoice |
*
post DN 50035/50036 *Post Shipment for DN only |
Post |
AR => UICL customized function *AR team use Post AR function to post Invoice | |||||||
6 | WH outbound process | Post AR => UICL customized function *AR team use Post AR function to post Invoice | |||||
7 | Post AR => UICL customized function *AR team use Post AR function to post Invoice | ||||||
8 |
Note:
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DN - DN Line field "PO Line" refer to order line no on EDI Order
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EDI Order - manual create invoice according to HA order
...
.
Sales Posting Checking => System check if the item is restricted. Go to Sales Posting Checking to unclick Restrict for release.
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Item Card - Create by procurement.