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Use Payment Journal to book the entry for payment made to Vendor for deposit payment t

*tick the "Deposit Entry" for the entry for Vendor.

Note: the payment journal for record the payment made to vendor from bank account

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After Post the payment journal 

=> General Ledger Entry 

• The G/L account for Trade Deposit should be same as the account mapped in Vendor Posting Group 

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=> Vendor Ledger Entry

• The vendor ledger entry shows Deposit Entry is Ture and Open is Ture

Note: Check box "Deposit Entry" for indicate the Vendor Ledger Entry is for deposit / Check box "Open" for indicate the entry is not applied for related payment yet.

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To offset Vendor invoice with the deposit paid

Use General Journal to book the double entry for offset the Vendor invoice by deposit.

Entry 1 - Vendor ledger Entry it recorded is "Deposit Entry" and use for offset the Vendor Invoice.

- Select Vendor and then click on the field named "Applies-to Doc. No"...

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then enter the offset amount into the field named "Appln./ Amount to Apply" (for example, the deposit 10,000 has paid to the vendor, use 200 to offset the invoice.)

 **IMPORTANT NOTE - DO NOT manually input amount on the journal line. ALWAYS input on Apply Vendor Entries page and let system carry the amount to journal line for you.Image Removed

G/L entries after posted General Journal for Deposit Offset

** System will auto create Exchange Difference if the “Deposit” and “Invoice” entry with exchange difference.

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Vendor Ledger Entry after posted General Journal for Deposit Offset

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1.1 Go to Vendor Ledger Entries

1.2 select the entry it intended to unapply

1.3 click Unapply Entries button

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1.4 System will show all related entries for unapply

1.5 review the entries it expected to unapply

1.6 click Unapply button for confirm unapply

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