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Use Payment Journal to book the entry for payment made to Vendor for deposit payment t

*tick the "Deposit Entry" for the entry for Vendor.

Note: the payment journal for record the payment made to vendor from bank account

After Post the payment journal 

=> General Ledger Entry 

• The G/L account for Trade Deposit should be same as the account mapped in Vendor Posting Group 

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=> Vendor Ledger Entry

• The vendor ledger entry shows Deposit Entry is Ture and Open is Ture

Note: Check box "Deposit Entry" for indicate the Vendor Ledger Entry is for deposit / Check box "Open" for indicate the entry is not applied for related payment yet.

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To offset Vendor invoice with the deposit paid

Use General Journal to book the double entry for offset the Vendor invoice by deposit.

Entry 1 - Vendor ledger Entry it recorded is "Deposit Entry" and use for offset the Vendor Invoice.

- Select Vendor and then click on the field named "Applies-to Doc. No"...

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then enter the offset amount into the field named "Appln./ Amount to Apply" (for example, the deposit 10,000 has paid to the vendor, use 200 to offset the invoice.)

 **IMPORTANT NOTE - DO NOT manually input amount on the journal line. ALWAYS input on Apply Vendor Entries page and let system carry the amount to journal line for you.

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G/L entries after posted General Journal for Deposit Offset

** System will auto create Exchange Difference if the “Deposit” and “Invoice” entry with exchange difference.

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Vendor Ledger Entry after posted General Journal for Deposit Offset

**if apply the deposit entry partially, the remaining amount to be shows the balance.

1.1 Go to Vendor Ledger Entries

1.2 select the entry it intended to unapply

1.3 click Unapply Entries buttonImage Removed

1.4 System will show all related entries for unapply

1.5 review the entries it expected to unapply

1.6 click Unapply button for confirm unapply