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Document can auto archive by system when print the document report. To archive the document when print, user can select [Archive Document] in Print option.
If you intended to archive the original version then make the change to the document, follow the steps below for Archive the Document.
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Step 2 -Choose the Archive Documents action.
Step 3 - Click [Yes] to confirm archive the document.
Step 4- (1) No. of Archived Versions to be increase increased once the document has been archived. User can click the link to open the Archived version to preview. Print or edit archived versions are not allowed.
(2) Revision No: The number that the users have revised the document, will be = No. of Archived Versions-1
(3) Revision Date: The latest revised date
*Archived versions can restore to original document if the document status is Open and non-posted or deleted. Customized field is not included unless customization scope including Archive and Restore function.