Page History

Steps below for the prepayment deposit made to Vendor.

Step	Stage	Entry			Remarks
1	Order Created and made prepayment to vendor	Dr.	Prepayment Account (Mapped)		Dimension Value for Dept, Supp, SO No. and Invoice No.= "PO". Deposit Entry = True
		Cr.		Bank
2	Group Shipment Invoice Posted Use deposit to offset AP	Dr.	Account Payable		Apply Enty = Group Shipment Invoice Dimension Value - select the actual invoice no.
		Cr.		Prepayment Account (mapped)	Apply Entry = Deposit Entry Dimension Value - select the actual invoice no.
		Cr.		Bank	(Used if prepayment is not enough to offset all invoice amount due)
	Exceptional Case: Reverse
3	Go to the

posted sales invoice

Posted Sales Invoice, then select "Create Corrective Credit Memo" *Select Payment Terms and then Post Image Added
4	Create Purchase Credit Memo Select Vendor, enter line details manually (Item, Qty, Amount, Dimension for Invoice No) Select the Appl.-To Item Entry - select the ILE it related to the

sales credit memo

Sales Credit Memo created by step 1. Appl.-to Item Entry (Manual) will be auto-filled if Appl.-to Item Entry is entered.

NOTE: Only entered Appl.-to Item Entry (Manual)

only use

if the negative inventory occurred for the item (it may due to the Sales Qty is more then Purchase Qty in the Group Shipment.) Image Added
5	Un-apply entry for the deposit it applied for settle group shipment invoice (*applied in

step

Step 2)Image Added Image Added Select Posting Date & close Image Added
6	Go to General Leder Entry to find the entries of the Deposit made to vendor to reverse (entries for

steps 1)

Step 1) Image Added System will show all related entries: G/L Entries booked, Vendor Ledger Entries booked & Bank Account Ledger Entry (if used bank to offset the Invoice No. in Step 2) Image Added
7

Create

For a new set of SO/PO/GS and need reverse, redo the

step

Step 1

and

& 2

again

Important Note

(1)

Un apply

Unapply entry -

if the entry you need to un apply has new invoice it has applied after the entry, you need to according

Users need to refer to the sequence to

un apply

unapply the entry.

For example, the invoice have been applied. If you need to un-apply INV23050023, the INV23060007 and INV23060001 is need to un-apply one by one in descending sequence before un-apply INV23050023.

INV23050020

INV23050023

INV23060001

INV23060007

(2) Exchange Difference

If the reverse case has exchange difference, user need to use

general journal

General Journal to reverse for the exchange difference.

Page tree

Versions Compared

Old Version 2

New Version 3

Key