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| Step | Stage | Entry | Remarks | ||
|---|---|---|---|---|---|
| 1 | Order Created and made deposit to vendor | Dr. | Prepayment Account (Mapped) | Dimension Value for Dept, Supp, SO No. and Invoice No.= "PO". Deposit Entry = True | |
| Cr. | Bank | ||||
| 2 | Group Shipment Invoice Posted Use deposit to offset AP | Dr. | Account Payable | Apply Enty = Group Shipment Invoice Dimension Value - select the actual invoice no. | |
| Cr. | Prepayment Account (mapped) | Apply Entry = Deposit Entry Dimension Value - select the actual invoice no. | |||
| Cr. | Bank | (Used if prepayment is not enough to offset all invoice amount due) | |||
| 3 | Unapply Entry for the deposit it applied for settle group shipment invoice (*applied in Step 2) *Remeber to select the Entries that you applied the Deposit & the Post Purchase Invocie No. But not the entries that being applied (Deposit made / Post Purchase Invoice)
Select Posting Date & close
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| 4 | Go to General Leder Entry to find the entries of the Deposit made to vendor to reverse (entries for Step 1)
System will show all related entries: G/L Entries booked, Vendor Ledger Entries booked & Bank Account Ledger Entry (if used bank to offset the Invoice No. in Step 2) | ||||
5 | Re-perform the 2nd Step to apply the deposit & bank to the Posted Invocie to offset the amount due. | ||||
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