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3, User can edit the batches information:
- Batch Name
- Batch DesctiptionDescription
- To default the balancing account type
- To default the balancing account number - Optional *For this function users can only enter 1 line in the General Journal & system will default the balaning account when posting
- No. series (If no No. series users will manually enter)
- Posting No. Series: To default another no. series after poting - posting - (only use if you want the Document No for entry is different between the document no. in the batch and general ledger entry) Optional
- The posted Journal will be copied to "Posted General Journal" page
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4, Enter the Entry Lines:
- Select Posting Date & GST Date (If any)
- Select Gen. Posting Type (Either Purchase or Sales if the balancing account is bank)
- Select Document No. (If set No. Series in the batch, system will make it default)
- Select Account Type & Account No
- - default by system according to "Work Date", change the Posting Date
- Document No - default by system if No. series is assigned to the batch in step 3
- Account Type & Account No - select the Account Type (e.g G/L Account, Customer, Vendor or Bank) and the Number of the account type
- Description - system will populate G/L account name into Description. You can change the description if needs. The description is meaning the entry’s description.
- Currency Code - select the currency code if the entry is foreign currency.Description to be populated by system, change the description if needs - Optional
- Enter Amount (system will then show if it is debit / credit amount due to postive positive / negative signalsign)
- A positive amount in the Amount field is debited to the main account and credited to the balancing account.
- A negative amount in the Amount filed is credited to the main account and debited to the balancing account
E.g. The prepayment of insurance by cash/bank currently turns to expenditure.
Dr. Insurance xxx
Cr. Prepayments- Insurance xxx
5, Preview Posting
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