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Follow below steps to create PI/ SI / PI.
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Purchase Invoice
1, Search "Sales Purchase Invoice" and click "New" in the list to create a new Sales InvoicePurchase Invoice
2, Enter the information needed in the Purchase Header & Line
(1) Enter Vendor Select Customer No. / Name & choose "G/L Account" in the line
Select the related G/L account used. (User need to map the posting group information in the Account Card before posting)
system will auto-input another
(2) System will carry the inforamtion from the Vendor Card for the Buy-from information
(3) Enter the Due Date for the invoice. System will make it default according to the payment terms of the invoice (populated from the Vendor Card)
(4) Enter the line with item / G/L account / Comment
(5) Default from the Vendor Card, user can change if needs (determine the Due Date)
3, Enter the line information
E.g. Posting Clearance Fee for 10% GST:
*Please set the Gen & GST Prod Posting Group for the G/L account in the Chart of Account Card. System will calculate the GST% according to the setup (reference: GST Positng Setup (GST Bus. & Prod Posting Group)
When enter in the Sales Line, system will calculate the GST% and shows below the line
Users can click "Preview Posting" to confirm the entries. If it is confirmed, click "Post" to post the document.
Preview posting, 10% GST has been included as the balance of AP / Creditor
43, Click "Post" to post the document
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Sales Invoice
1, Search "Purchase Sales Invoice" and click "New" in the list to create a new Purchase Invoice (same as SI)Sales Invoice
2, After selecting the vendor, system will prompt the below message:
Click "No" & let the system update the PI dimension and dept dimension to the Purchase Invocie.
*If users clicked "Yes", INVOICENO & DEPT will not be created for this purchase invoice.
Enter the information needed in the Sales Header & Line
(1) Enter Customer No. / Name & system will auto-input another
(2) System will carry the inforamtion from the Customer Card for the Sell-to information
(3) Enter the reference for users' information (Normally it is Customer Order Number)
(4) Enter the Due Date for the invoice. System will make it default according to the payment terms of the invoice (populated from the customer card)
(5) Enter Work Description to be shown in the Sales Invoice docuemnt
(6) Enter the line with item / G/L account / Comment
*For comment, users choose "Comment" in the Type column & enter the decription
3, Enter the (7) Bank Account Code,
(8) Payment Terms Code (to determine the Due Date mentioned), &
(9) Payment Method Code (Once this is selected, G/L entries will show the settlement entries after post.)
*All these fields will also be shown in the Sales Invocie document, same as fields (1)-(6)
4, Users can click "Preview Posting" to confirm the entries. If it is confirmed, click 3, Click "Post" to post the document.
