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Follow the steps below for create purchase invoice.
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2, Enter the information needed in the Purchase Header & Line
(1) Purchase Invoice No. - according to no. series setup. (Use default number or manual input)
(2) Enter Vendor No. or Vendor Name.
(3) Posting Date - default "work date".
(4) Due Date - 2) System will carry the information from the Vendor Card for the Buy-from information(3) System will make it default according to the payment terms of the invoice (populated from the Vendor Card)
User can find the Payment Terms Code (determine the Due Date) in "Invoice Details" tab. User can change if needs.
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(5) Enter the Vendor Invoice No. - the vendor invoice number to be populated to vendor ledger entry.
(6) Payment Terms Code - default from vendor card and use for determinate the Due Date it shows in General Tab,
(7) Dimension for Dept - default from Vendor
3, Enter the line information
(41) Line Type - Select G/L Account
E.g. Posting Weekly Clearance Fee $75 with additional 10% GST, payment per month:
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for enter the G/L account for the line (NOTE: Select Comment if user want to enter the comment in PI line and print on the printout)
(2) No. - Select the G/L Account No. if Type is G/L Account
(3) Description/Comment - System default G/L Account Name in the Description, user can change the description.
(4) Quantity - enter the quantity
(5) Direct Unit Cost excl. GST - enter the unit price
(6) Total GST - Total GST for the purchase invoice to be calculated by system according to the GST Posting Setup.
(7) Dimension - default dimension to be populated by system. Check and enter other dimension value if any.
*Users can put several accounts with / without GST together in the same PI /SI.
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Please set the Gen Prod. Posting Group |
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& GST Prod Posting Group for the G/L account in the Chart of Account Card. |
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If G/L account to be enter into Purchase Invoice Line for the invoicing (e,g, G/L account for Cleaning) For the GST calculation, system will calculate the GST% according to the setup (reference: |
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Posting Setup (GST Bus. & Prod Posting Group)
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When enter in the Sales Line (4*$75 / 1*$300), system will calculate the GST% and shows below the line
*Users can put several accounts with / without GST together in the same PI /SI.
, Posting
- 4, Users can click "Preview Posting" to confirm preview the entries. If it is confirmed, click "Post" to post the document.
Preview posting, 10% GST has been included as the balance of AP / Creditor
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5, Click "Post" to post the document
Sales Invoice
1, Search "Sales Invoice" and click "New" in the list to create a new Sales Invoice
2, Enter the information needed in the Sales Header & Line
(1) Enter Customer No. / Name & system will auto-input another
(2) System will carry the information from the Customer Card for the Sell-to information
(3) Enter the reference for users' information (Normally it is Customer Order Number)
(4) Enter the Due Date for the invoice. System will make it default according to the payment terms of the invoice (populated from the customer card)
(5) Enter Work Description to be shown in the Sales Invoice document
(6) Enter the line with item / G/L account / Comment
*For comment, users choose "Comment" in the Type column & enter the description.
3, Enter the (7) Bank Account Code,
(8) Payment Terms Code (to determine the Due Date mentioned), &
(9) Payment Method Code (Once this is selected, G/L entries will show the settlement entries after post.)
*All these fields will also be shown in the Sales Invocie document, same as fields (1)-(6)
4, Users can click "Preview Posting" to confirm the entries. If it is confirmed, click "Post" to post the document.
6. After Purchase Invoice posted the Purchase Invoice to be deleted by system.
Search "Posted Purchase Invoice" to find the posted sales invoice.