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Process Step

Case 1

Sales Order (AA) => Invoice or DN

Case 2

Create Sales Invoice 

Case 3
Create Delivery Note then Sales Invoice

Case 4

Blanket Order => Sales Order => Invoice => DN

Case 5

Sales Order (SO) => Invoice or DN

Case 6

EDI Order

Delivery Later

(This flow end at 1Q of Y23)

1

Sales Order create by Sales.

AA = create order by Salespeople for invoicing process

Validation

  1. Sell-to customer - not allow select the customer if Salespeople in customer card is "Bill to Customer Only"
  2. Sales Posting Checking - Item Approval
  3. Under Cost Approval
  4. Virtual WH by Team

Process

  1. Send Approval Request

Invoice

no prefix = Invoice for normal process

S = Invoice for product sample ship to customer

F = Free of Charge invoice

Y = Attachment ship to customer

C = For cancel invoice

Validation

  1. Sell-to customer - not allow select the customer if Salespeople in customer card is "Bill to Customer Only"
  2. Item Approval
  3. Sales Posting Checking- Restrict
  4. Under Cost Approval
  5. Virtual WH by Team
  6. Post only allows when Release to Warehouse is "Released"

Process
*User will not use Release function in Invoice
*To release document, user must click "Send Approval."

Delivery Note

Validation

  1. Sell-to customer - not allow select the customer if Salespeople in customer card is "Bill to Customer Only"
  2. Sales Posting Checking - Restrict
  3. Virtual WH by Team
  4. Post only allows when Release to Warehouse is "Released"

Process
*User will not use Release function in Delivery Note
*To release document, user must click "Send Approval."

Blanket Order

Sales Order 

..SO = 訂貨單

..M = Macau Order


Read HA EDI OrderInvoice = Flag Delivery Later
*Delivery Date must have when Post
2

Sales Order approve by Invoicing Team.

  • Approve the Sales Order
  • Assign User
--Same with Case 1 - step 5-7--

Post Delivery Note

  • Post Shipment in Delivery only
  • WMS Exchange 50035/50036
  • Print Queue => document print to WH
Sales Order
*Blanket Order select in order line
*User must enter item no. in order line then select blanket order

Invoice 

*Get Line from Sales Order

Create Sales OrderDelivery Note
*Get Line from Invoice
3

Sales Order review by Invoicing Team,

Manual process

- Check Post Allow

- Check Inventory Availability 

Invoice
*Get Line from Delivery Note

Invoice

Get Line from DN

Process

  • Send Approval Request
Invoice
*Get Line from Sales Order

Delivery Note

*Get Line from Invoice

Delivery Note or InvoicePrint Queue => document print to WH
4

Invoice or Delivery Note

Get line from Sales Order

Validation

  • Sales Posting Checking
  • Post only allows when Release to Warehouse is "Released"

Process

  • Send Approval Request

WH outbound processDelivery Note
*Get Line from Invoice
Print Queue => document print to WHpost DN 50035/50036
*Post Shipment for DN only
5

Post Invoice

  • Post Shipment in Invoice Only
  • WMS Exchange 50035/50036
  • Print Queue => document print to WH

Post AR => UICL customized function
*AR team use Post AR function to post Invoice

post DN 50035/50036
*Post Shipment for DN only		Post AR => UICL customized function
*AR team use Post AR function to post Invoice
6

WH outbound process





Post AR => UICL customized function
*AR team use Post AR function to post Invoice
7Post AR => UICL customized function
*AR team use Post AR function to post Invoice





8

Reverse Case (1)

if need reverse the DN/Invoice

  • Create Credit Memo with Prefix "INC"
  • Get Posted Document (get the posted SI)
  • Post the Credit Memo
  • The Qty to be revert in original Sales Order Line and user can get the SO line to SI or DN again
  • VWA to be create once get line again

Reverse Case (2)

if need reverse the Invoice

  • Create Credit Memo with Prefix "INC"
  • Get Posted Document (get the posted SI)
  • Post the Credit Memo
  • User will create new sales invoice manually or use Copy Document Function 

Reverse Case (3)

if need reverse the Invoice

  • Create Credit Memo with Prefix "INC"
  • Get Posted Document (get the posted SI)
  • Post the Credit Memo
  • User will create new DN manually, use Copy Document Function or Import function 
  • Create invoice by get line form the DN
**Reverse Case (1)****Reverse Case (1)****Reverse Case (1)**N/A

Note:

DN - DN Line field "PO Line" refer to order line no on EDI Order

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