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Steps below shows how to create payment journal for payment to Vendor

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StepsDescription
1Go to Payment Journal
2

Enter Entries

  1. Select Account Type = Vendor
  2. Select Vendor in Account No. field
  3. Select the entry for “Purchase Invoice” in Applies-To Doc. No Field  (System Auto fill in Amount on entry line)
  4. Enter the entry for balance (i.e. Bank)
  5. Enter Project Code
  6. Post the payment journal.

**If the payment offset by deposit, add the entry for apply to the deposit entry (e.g. Line 2 for the sample case below)

Please note, Document Type need to remove for apply Deposit entries

  1. Posting Date
  2. Document No. (may according to No. Series, or manual typing)
  3. External Document No. (if any)
  4. Account Type (Vendor / Bank / GL Account)
  5. Account No, which from account type
  6. Description (can be edited)
  7. Applies to Document No.
  8. The Bank account / GL account (if using GL to offset), amount


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For point 7 - Apply Entries

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User can multi-apply the invoices by setting appliesID to the rows

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When ready post the batch, select Preview Posting to check the entries before post

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Select Post if the entries is expected and ready to post.

or

Select Post and Print if post and print the G/L Register for the batch.