Steps below for the Deposit made to Vendor.
| Step | Stage | Entry | Remarks | ||
|---|---|---|---|---|---|
| 1 | Order Created and made deposit to vendor | Dr. | Prepayment Account (Mapped) | Dimension Value for Dept, Supp, SO No. and Invoice No.= "PO". Deposit Entry = True | |
| Cr. | Bank | ||||
| 2 | Group Shipment Invoice Posted Use deposit to offset AP | Dr. | Account Payable | Apply Enty = Group Shipment Invoice Dimension Value - select the actual invoice no. | |
| Cr. | Prepayment Account (mapped) | Apply Entry = Deposit Entry Dimension Value - select the actual invoice no. | |||
| Cr. | Bank | (Used if prepayment is not enough to offset all invoice amount due) | |||
| 3 | Unapply Entry for the deposit it applied for settle group shipment invoice (*applied in Step 2) *Remeber to select the Entries that you applied the Deposit & the Post Purchase Invocie No. But not the entries that being applied (Deposit made / Post Purchase Invoice) For exmaple, 01 is the entry you made deposit, but 02 is the entries that you applied 01 & the invoice.no, please select 02 to reverse the deposit made for the specific PI. | ||||
Click "Unapply" to unapply the deposit entry which has been applied to the vendor.
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Select Posting Date & close *If no Realised Gain / Loss has been created for applying the entries, no entries to be posted. *If Realised Gain / Loss suffered from applying the entries, users need to post the enteries to reverse the exchange rate gain / loss |
manually. |
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| 4 | ||||
Go to General Leder Entry to find the entries of the Deposit made to vendor to reverse (entries for Step 1)
System will show all related entries: G/L Entries booked, Vendor Ledger Entries booked & Bank Account Ledger Entry (if have used bank to offset the Invoice | |||||
)
Message shown for & unapplied & reversed successfully.
Users can also add the column "Reversed" to see the reversed related entries. User can look at the entries 1-to-1 reversed by clicking "Applied Entries" in the header |
5
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Important Note
*Unapply entry - If the entry you unapply has a new invoice it applied, you need to according to the sequence to unapply the entry.
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