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The Duplicate Contact Search & Auto-Duplicate-Detectionis only effective to Company Contact but not Person Contact.
Duplicate search string and auto-search setup
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Step 1: Search and find 'Marketing Setup' page
- Turn on the buttons of 'Maintain Dupl. Search String' & 'Autosearch for Duplicates'.
- After turning on 'Maintain Dupl. Search String', press 'No' for the inqury box.
- 'Search Hit%' determines the matching % from the Duplicate Search String Setup to detect duplicate values. Depends on the company's scenario, suggest to fill between 20-40%.
- After turning on 'Maintain Dupl. Search String', press 'No' for the inqury box.
- The 'Duplicate Search String Setup' allows users to control the duplicate values show up in 'Contact Duplicate Details'.
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- Suggest users to select both 'First' & 'Last' Part of Field so more precise to detecte duplicate.
- Length's default value is 5. Maximum can be adjusted to =10 if users want a more precise detection for longer text information.
Auto-Search Duplicate function
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Step 2: While creating the company contact with the same company name and address, the system will give warning.
(The Search Hit % affects the auto-search result.
E.g. For Search Hit %=100%, warning will only pop up for two company type contacts to be exactly the same will push the warning)
Press 'Yes' and select 'View', users can see the 'Contact Duplicate Details'.
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The company 'ABC LTD' with city='Cambridge' will show be sorted on the top of the table.
Select 'View' to look at the duplicate categories:'Contact Duplicate Details'.
