Steps below for the prepayment deposit Deposit made to Vendor.
| Step | Stage | Entry | Remarks | ||
|---|---|---|---|---|---|
| 1 | Order Created and made | ||||
| deposit to vendor | Dr. | Prepayment Account (Mapped) | Dimension Value for Dept, Supp, SO No. and Invoice No.= "PO". Deposit Entry = True | ||
| Cr. | Bank | ||||
| 2 | Group Shipment Invoice Posted Use deposit to offset AP | Dr. | Account Payable | Apply Enty = Group Shipment Invoice Dimension Value - select the actual invoice no. | |
| Cr. | Prepayment Account (mapped) | Apply Entry = Deposit Entry Dimension Value - select the actual invoice no. | |||
| Cr. | Bank | (Used if prepayment is not enough to offset all invoice amount due) |
| 3 |
Go to the Posted Sales Invoice, then select "Create Corrective Credit Memo"
*Select Payment Terms and then Post
Create Purchase Credit Memo
Select Vendor, enter line details manually (Item, Qty, Amount, Dimension for Invoice No)
Select the Appl.-To Item Entry - select the ILE it related to the Sales Credit Memo created by step 1. Appl.-to Item Entry (Manual) will be auto-filled if Appl.-to Item Entry is entered.
NOTE: Only entered Appl.-to Item Entry (Manual) if the negative inventory occurred for the item (it may due to the Sales Qty is more then Purchase Qty in the Group Shipment.)
Un-apply entry for the deposit it applied for settle group shipment invoice (*applied in Step 2)
Select Posting Date & close
Go to General Leder Entry to find the entries of the Deposit made to vendor to reverse (entries for Step 1)
Unapply Entry for the deposit it applied for settle group shipment invoice (*applied in Step 2) *Remeber to select the Entries that you applied the Deposit & the Post Purchase Invocie No. But not the entries that being applied (Deposit made / Post Purchase Invoice) For exmaple, 01 is the entry you made deposit, but 02 is the entries that you applied 01 & the invoice.no, please select 02 to reverse the deposit made for the specific PI.
Click "Unapply" to unapply the deposit entry which has been applied to the vendor.
Select Posting Date & close *If no Realised Gain / Loss has been created for applying the entries, no entries to be posted. *If Realised Gain / Loss suffered from applying the entries, users need to post the enteries to reverse the exchange rate gain / loss manually.
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| 4 | ||||
System will show all related entries: G/L Entries booked, Vendor Ledger Entries booked & Bank Account Ledger Entry (if have used bank to offset the Invoice | |||||
Important Note
(1) Unapply entry - Users need to refer)
Message shown for & unapplied & reversed successfully.
Users can also add the column "Reversed" to see the reversed related entries. User can look at the entries 1-to-1 reversed by clicking "Applied Entries" in the header
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Important Note
*Unapply entry - If the entry you unapply has a new invoice it applied, you need to according to the sequence to unapply the entry.
(2) Exchange Difference
For example, the invoice have been applied. You need to unapply INV23060007 and INV23060001 one by one in descending order before unapplying INV23050023.
1, INV23050020
2, INV23050023
3, INV23060001
4, INV23060007
...