...
For example, transaction for funds transfer between bank account/ accruals.
Steps-by-step guide
1, Search "General Journal" & go to the page
...
3, User can edit the batches information:
- Batch Name
- Batch DesctiptionTo default the balancing account typeDescription
- To default the balancing account number - Optional *For this function users can only enter 1 line in the General Journal & system will default the balaning balancing account when posting.
- No. series (If no No. series users will manually enter)
- Posting No. Series: To default another no.series after poting - Optional
- The posted Journal will be copied to "Posted General Journal" page
4, Enter the Entry Lines:
- Select Posting Date & GST Date (If any)
- Select Gen. Posting Type (Either Purchase or Sales if the balancing account is bank)
- Select Document No. (If set No. Series in the batch, system will make it default)
- Select Account Type & Account No
- - default by system according to "Work Date", change the Posting Date
- Document No - default by system if No. series is assigned to the batch in step 3
- Account Type & Account No - select the Account Type (e.g G/L Account, Customer, Vendor or Bank) and the Number of the account type
- Description - system will populate G/L account name into Description. You can change the description if needs. The description is meaning the entry’s description.
- Currency Code - select the currency code if the entry is foreign currency.Description to be populated by system, change the description if needs - Optional
- Enter Amount (system will then show if it is debit / credit amount due to postive positive / negative signalside)
- A positive amount in the Amount field is debited to the main account and credited to the balancing account.
- A negative amount in the Amount filed is credited to the main account and debited to the balancing account
E.g. The prepayment of insurance by cash/bank currently turns to expenditure.
Dr. Insurance xxx
Cr. Prepayments- Insurance xxx
5, Preview Posting
Select Post/Print / Preview Posting when the batch is ready to post
Tips:
- If users have select No. Series in the batch and cannot post with the current document number, select "Renumber Document No" to refresh the Document No.
...