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Old Version 7

changes.mady.by.user Vicky Lau

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New Version Current

changes.mady.by.user Ben Tang

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For example, transaction for funds transfer between bank account/ accruals.

Steps-by-step guide

1, Search "General Journal" & go to the page

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  1. Batch Name
  2. Batch Description
  3. To default the balancing account typeTo default the balancing account number - Optional      *For this function users can only enter 1 line in the General Journal & system will default the balaning balancing account when posting.
  4. No. series (If no No. series users will manually enter)
  5. Posting No. Series: To default another no. series after posting - (only use if you want the Document No for entry is different between the document no. in the batch and general ledger entry) Optional

  6. System will calculate the GST according to the GST Positng Setup (GST Bus. & Prod Posting Group) 

  7. The posted Journal will be copied to "Posted General Journal" page

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4, Enter the Entry Lines:

  1. Posting Date - default by system according to "Work Date", change the Posting Date
  2. Document No - default by system if No. series is assigned to the batch in step 3
  3. Account Type & Account No - select the Account Type (e.g G/L Account, Customer, Vendor or Bank) and the Number of the account type 
  4. Description - system will populate G/L account name into Description.  You can change the description if needs.  The description is meaning the entry’s description.  
  5. Currency Code - select the currency code if the entry is foreign currency.
  6. Enter Amount (system will then show if it is debit / credit amount due to positive / negative signside)
    • A positive amount in the Amount field is debited to the main account and credited to the balancing account.
    • A negative amount in the Amount filed is credited to the main account and debited to the balancing account

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Select Post/Print / Preview Posting when the batch is ready to post

Tips:
  • If users have select No. Series in the batch and cannot post with the current document number, select "Renumber Document No" to refresh the Document No.

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