Steps
Step 1 - Click [Vendors] in navigation bar. | |
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Note: if the link not included in navigation bar, click Search button then enter vendors into search box then select the link
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| Step 2 - Use Search function to check the Vendor is already created or not | |
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Step 3 – Enter Vendor information. | |
Enter the Vendor Name, Address and other fields for the vendor information as well as the fields with a red asterisk indicate that they are mandatory IMPORTANT NOTE: Name 2 – Name 2 only shows on the Vendor Card. The standard BC Document or Report are not included. Search Name –When creating a new vendor, the system will default the data from the Vendor Name to the Search Name. The user can change the Search Name; however, the Search Name must be unique in the Vendor Master. Currency Code - If the currency is equal to local currency, this field should be blank Phone No - No TEXT is allowed E-mail - must use valid email address format. In additional, only ONE email address to be filled. Purchaser Code – The purchaser code will default to purchase order when the vendor is selected in the Purchase Order. User can change another purchaser in individual PO if needs.
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Main Fields on Vendor Card
Fields | Data Type & Length | Details |
No. | Code 20 | Default No. (eg. V00001) |
Our Account No. | Text 20 | To input the Supplier Code it use for SUN System |
Registration Number | Text 50 | To input the BR Number of the Vendor |
Name | Text 100 | Vendor Name |
Address | Text 100 | Vendor Address |
Address 2 | Text 50 | Specify additional line for vendor’s address |
Post Code | Code 20 | Select from pre-define list “Post Code” |
City | Text 30 | Populate by system according to “Post Code |
Country/Region Code | Code 10 | Select from pre-define list “Country/Region” / Populate by system according to “Post Code” if any |
Phone No | Text 30 | Filled automatically according to the Primary Contact Code or fill it manually |
Fax No | Text 30 | Filled automatically according to the Primary Contact Code or fill it manually |
Text 80 | Filled automatically according to the Primary Contact Code or fill it manually | |
Home Page | Text 80 | To input the Vendor’s Website |
Contact | Text 100 | Input the vendor contact name |
Currency Code | Code 10 | Select from pre-define list “Currencies” Leave the field blank to use the Local Currency |
Vendor Posting Group | Code 20 | Select “Vendor” |
Gen. Business Posting Group | Code 20 | Select “General |
Payment Terms Code | Code 10 | Select from pre-define list “Payment Terms”. |
Blocked | Options | All – All transaction to be blocked. Payment – only payment transaction to be blocked (e.g. not able to process the payment journal for the vendor) |
Vendor Picture | Image file format Supported formats include JPEG / PNG / BMP Maximum file size: Less than 3 MB Image dimensions: Greater than 50 x 50 pixels | |
Attachments | Attachments The maximum size of files: 350 MB |
eMail Format
- Username: This can include letters, numbers, dots (.), underscores (_), and hyphens (-). For example,
john.doe,jane_doe123. - @ symbol: This separates the username from the domain.
- Domain: This is the name of the email provider or organization. It can include letters, numbers, and hyphens. For example,
gmail,yahoo,example. - Extension: This indicates the type of domain. Common extensions include
.com,.net,.org,.edu.
An example of a valid email address is: xxx.xxx@xxx.com