11-Document Report - Receipt and add new fields in customer, journal and S&R setup
Setup
Module | Description |
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Customer | Check box [Request Receipt] added in customer card. Tick the check box if the customer receipt is requested for the customer. |
Sales & Receivable Setup | Receipt No. can be auto generate by system. Please follow the steps below for setup the no. series. 1) Go to No. Series and create the No. Series Code and the No. Series Lines (for example, No. Series Code CUST-RCT) 2) Go to Sales & Receivable, select the no. series for Receipt No. Series Code. |
Cash Receipt Journal Process and print Receipt
New Field/Function | Description |
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Cash Receipt Journals Define Receipt No. Method by Batch | New field 'Receipt No. Method' added in Cash Receipt Journals page. User can define the generate receipt no, method by batch. Options including:
*Remarks: Confirmed that the customer should be have 1 journal line only in the Batch. Case Example as below: A. Receipt No. generate by Document No.
2. the journal line to be use double entry for each set of document. Receipt No, to be generate according to Document No., B. Receipt No. generate by Customer No.
2. the journal line to be use same document number for the whole batch. Receipt No, to be generate according to the Customer No. **External Document No, can be same for different customer |
Cash Receipt Journal Line Payment Amount | New field Payment Amount added in Cash Receipt Journal. The Payment amount to be print on Customer Receipt. When user selected Applied Entries, the amount to be populated to both Amount LCY and Payment Amount accordingly. |
Receipt No. Generate Receipt No. | New field Receipt No. added in Cash Receipt Journal. When the batch is completed, user can click on the new action button Generate Receipt No for assign the Receipt no. to the journal line.
NOTE: Field name Cheque Amount have been changed to Payment Amount at July 28, 2022 |
System Checking | Validation - check when Preview Posting or Post 1) if generate receipt number by External Doc No and Customer No, - unique Customer No. 2) if generate receipt number by Document No. - unique Customer No. - unique combination for Customer No and Receipt No. in the journal bath 3) Payment amount must enter for the customer No. is DEPOSIT-AR, TEMPORARY-AR, Warring Message - check when close the batch Missing generate Receipt No. will check when close the batch.- "Receipt No. is missing" shows if Receipt No is empty but customer is Request Receipt and Payment Amount >0 |
Customer Ledger Entries General Ledger Entries | After the payment journal is posted, the Payment Amount and Receipt No to be shows in both General Ledger Entry and Customer Ledger Entry |
Print Receipt for General Customer | In Customer Ledger Entries page, action button 'Print Receipt for General Clients' is added User can enter Cash Receipt Document No or Customer No to print the receipt *NOTE: per information from user during requirement stage, General Clients means Type 2 customer. The customer no prefix is not OAH, OH* or RC*. |
System Print the Receipt | Document for Customer Receipt to be printing. If the invoice is not fully pay, system will prompt the message "Send receipt later for Receipt No. xxxxxxx' |
No. of Prints | System will count the no. of Print and show in Customer Ledger Entry |
Case Handling
- Assumption - the customer to be have 1 line in the same batch.
User Requirement Notes
Receipt – new format for receipt
- Type 1: current format – no change, for OAH, OH* or RC*.
- Type 2: new format – for general clients.
- New box in the customer master - Request Receipt
- New column in Cash receipt journal – Cheque Amount
- Receipt no.- assign by every single cheque. (Warning: if input same cheque no.)
- Exceed payment (DEPOSIT) – display in the receipt
- Warning: not paid in full amt (send receipt later)
- Warning: if involve sub a/cs (Deposit-AR or Temp-AR) but no data input in the cheque amount column.
Expected Process flow after new receipt is developed.
1) Print receipt for Type 1 – no change
2) Print receipt for Type 2 – new button for Print Receipt