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General Journal can use to post financial transactions directly to general ledger accounts and other accounts such as bank, customer, vendor and employee accounts.

Basically, it is used to book the entries for non-cash receipt (Cash Receipt Journal) or non-payment transactions (Payment Journal).

For example, transaction for funds transfer between bank account/ accruals.

Steps-by-step guide

1, Search "General Journal" & go to the page

2, System prompted existing batch

click on the ellipse button "..." next to Batch Name for select another batch or create a new batch

3, User can edit the batches information:

  1. Batch Name
  2. Batch Desctiption
  3. To default the balancing account type
  4. To default the balancing account number - Optional      *For this function users can only enter 1 line in the General Journal & system will default the balaning account when posting
  5. No.series (If no No.series users will manually enter)
  6. Posting No. Series: To default another no.series after poting - Optional

  7. System will calculate the GST according to the GST Positng Setup (GST Bus. & Prod Posting Group)

  8. The posted Journal will be copied to "Posted General Journal" page

4, Enter the Entry Lines:

  1. Select Posting Date & GST Date (If any)
  2. Select Gen. Posting Type (Either Purchase or Sales if the balancing account is bank)
  3. Select Document No. (If set No. Series in the batch, system will make it default)
  4. Select Account Type & Account No
  5. Description to be populated by system, change the description if needs - Optional
  6. Enter Amount (system will then show if it is debit / credit amount due to postive / negative signal)
    • A positive amount in the Amount field is debited to the main account and credited to the balancing account.
    • A negative amount in the Amount filed is credited to the main account and debited to the balancing account

E.g. The prepayment of insurance by cash/bank currently turns to expenditure.

Dr. Insurance                         xxx

Cr. Prepayments- Insurance  xxx


5, Preview Posting

Select Post/Print / Preview Posting when the batch is ready to post

Tips:
  • If users have select No. Series in the batch and cannot post with the current document number, select "Renumber Document No" to refresh the Document No.

         



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