Ordering Document - Numbering definition

Sales Order created by Sales Team.   

Customer place order to sales team and then sales team member create Sales Order

with prefix AA for order processing

1. Salespeople create Sales Order.  The sales order no. should be start with "AA"
2. Send Approval Request once the order is ready to invoicing process
3. System check "Item Approval" / "Under Cost Approval" is required or not
4. Item Approval/Under Cost Approval if (3) is required (by sales team)
5. Workflow approval (by Ordering and Invoicing Team)
6. Create Sales Invoice or Delivery Note depending on their customer's requirements
7. If create sales invoice in step 6
   1. => Get Line from the AA order => send Approval Request
   2. System check "Sales Posting Checking" => approval by Invoicing team if yes and Workflow Approval (By AR Team)
   3. Post (post shipment only)
   4. Go to step 9
8. If create delivery note in step 6
   1. => Get Line from the AA order => send Approval Request
   2. System check "Sales Posting Checking" => approval by Invoicing team if yes and Workflow Approval (By AR Team)
   3. Post (post shipment only)
   4. Create Sales Invoice by get line from DN
   5. Send Approval Request 
   6. Post Invoice (nothing to post but user still need to click the post button for trigger the print queue for print the document to WH)
   7. Go to step 9
9. WH outbound process
10. Post Invoice by AR Team (Post the invoice to AR)

1. User create Sales Order (or from HA EDI)
2. Release the Order (Click Release button as no workflow approval for SO)
3. System check if Under Cost Approval is request 
4. Order is Released.
5. Procurement Team base on the sales order information for conduct the procurement process (i.e Create Purchase Order)
6. Create Sales Invoice or Delivery Note when Goods is received.
   1. SO (SO Line) to be partially get line to SI or DN
   2. Same process with step 7-10 for AA sales Order Process

Invoice - General Invoice