User can either create payment journal manually or use Pay Vendor or Suggest Payment function.
Below steps shows the procedure for use Suggest Payment
| Steps | Description |
|---|
Open the relevant journal and then select the Suggest Vendor Payments action.
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2. Enter the Option The Options FastTab is used to determine how the batch job is run, and it contains the following fields: Last Payment Date - The latest payment date that can appear on the vendor ledger entries that are to be included in the batch job. Only entries that have a due date or a payment discount date either before or on this date are included. If this date is earlier than the system date, the system displays a warning message.
Check Other Journal Batches - Specifies whether to exclude payments that are already included in another journal batch from new suggested payments. This selection helps avoid duplicate payments. Summarize per Vendor - If this field is selected, the batch job suggests one line for each vendor, for each currency in which the vendor has ledger entries. If this field is not selected, the batch job suggests one line for each invoice. Posting Date - The posting date that appears on the lines that the batch job inserts in the Payment Journal. Starting Document No. - Automatically populated with the next available number in the number series for the journal batch that is linked to the payment journal. This field can also be filled in manually.
After filling in the fields as necessary, select OK and the program will insert the payment journal lines. | |
| 3. Enter the balance account or add the line for double entry. | |
| 4. Preview Posting | Select Post/Print / Preview Posting Function to preview the entries |
| 5. Post | Post the Payment Journal when it ready to post |
