If you have Business Central On-line, you can setup the Security Group in the Azure AD or Windows AD and then pull it in Business Central.
With the security group, it can be easier for administrators to manager user permissions.
Step 1 - Create MS 365 Security Group
1.1 Go to Microsoft 365 Admin Centre
1.2 Select Active Teams & Group and then click the action button "Add a Group" in the page of Active Teams & Group
1.3. Run through the wizard to complete the setup.
1.4 Assign Members to the security group
(1) Go to "Security Group" Tab
(2) Select the Security Group
(3) Go to the "Members" Tab
(4) Click the link "View all and manage members (user can add and review member for the group by clicking on the link)
(5) Click "Add Members" to add Members to the security group.
Step 2 - Add the Security Group to BC
2.1 Search for "Security Groups" in BC and then click "New"
2.2 Click the button on the field "Microsoft Entra Security Group" to select the group is created in Step 1
2.3 After the security group is added in Business Central, user can click "Members" to preview the members in the security group.
Step 3 - Assign Permission Set for the security Group
There are 2 options for assign permission set for the security group.
Option 1 - select permission set for the group.
Option 2 - use the matrix table to assign the permission.
Steps for Option 1 - Select Permission set for the group.
In Security Group Page, select Action Button Permissions => Permissions
Select permission set(s) to the group.
Steps for Option 2 - Select Permission set for the group.
In Security Group Page, select Action Button Permissions => Permission Set by Security Group
Check the check box for the Security Group for assign the permission set to the group.
