Following steps shows how handle payment for vendor deposit for the purchase order

StepsDescription
1

Go to PO list, find the PO it needs to pay deposit to Vendor (e.g. filter by payment terms)

2

Enter the Vendor Invoice no. into the PO (if any)

3

Go to Payment Journal, select batch, and enter the deposit entries.

  • External Document No (enter the Vendor Invoice No.)
  • Description – Enter the PO No and the deposit information for future reference.
  • Enter Dimension for Project

4

Go to the PO, enter the Entry document no. into Vendor Order No. field for indicate the deposit have been made to the vendor.

5

When goods Received

    • Create Purchase Invoice (get Receipt Line)
    • Post Purchase Invoice
      1. Enter Vendor Invoice No. into Purchase Invoice

Remarks: Vendor Ledger Entries after payment for Deposit and Purchase Invoice is Posted