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As an inventory system, "Items" is the basic unit of storing goods.

Pleae note some critical information in item cannot be changed after warehouse activity occurred.


Operating Procedures


1) Search "items" in Business Central,

Press "New" to create a new item

2) A new interface to create new item shows with the following sections: 

Item 

  • Code for the item, e.g. "mask-n95-hk-0010"     *User can skip if choosing auto-assign in item no. series
  • Description : Name and explanation of related items
  • Base Unit of Measure: The basic unit of quantity, e.g. piece, box, etc. Official is PCS (pieces), and user can define others
  • Item Category Code:  Categorise items, e.g. Elegtronic device, furniture etc.

Item Tracking

  • Item Tracking Code: The code gives control if the item needs a Lot number / Serial number for shipment & receipt. Can be empty.       *Once the item has transactions made, user cannot make change to assign the Lot / Serial Nos.
  • Serial Nos: An unique number, for example, electronic products, luxury watches, for a clear identification of the product.
  • Lot Nos: Number series to assign a lot number, usually for the checking of expiration date.
  • Expiration Calculation: Define a default formula to calculate expiry day, for example shelf life in general, and the unit can be D=Day, M=Month, Y=Year, like 2Y=2 Years


3) Open "Item" list, and choose the corresponding item

4) Click "Item Reference", Enter the corresponding barcode


Example: Barcode-123 = 1 Bag


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