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For the payment control, system will have control for the payment terms which has checked the box for prepayment needed.
When Sales Order is created, "Payment Control" button to be auto turn-on according to the "Prepayment" indicator for the Payment Terms Code.
System will have control for who can "turn-off" the "Payment Control" button on Sales Order. Only the users who can adjust the "Payment Control" button according to "User Setup"
Case Example for the payment control procedures:
| # | Description |
|---|---|
1, Create Sales Quote and make order to convert to a Sales Order or create new Sales Order manually. | *For the Sales Order made from Sales Quote, Quote No. will have the value in Sales Order field.
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2, For the Sales Order, if the payment term requires prepayment, the field "Payment Control" will be checked automatically. *With this button turned on, users are not allowed to post Shipment / Invoice / both. |
Fill the prepayment % for this Sales Order if prepayment is required. Prepayment invoice needs to be posted before release the sales order.
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3, Post Prepayment Invoice |
Click "Yes". Prepayment Invoice % will be according to the field in Sales Order.
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4, After Posting the Prepayment Invoice, users can find the Prepayment Invoices created for this Sales Order. *Users may adjust the prepayment % and post again therefore there may be more than 1 Prepayment Invoice for 1 Sales Order. Order Status = Pending Prepayment |
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5, Settle the Prepayment Invoice: Users can settle the prepayment invoice by using Cash Receipt Journal Choose the Applies-to Doc. No. = PSIN2400003, and settled with Bank Account. User can refer to Cash Receipt Journal for more information. |
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| 6, Release the Sales Order, and unchecked the Payment Control box after the settlement of Prepayment Invoice has been done. |
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