Item cards hold the information that is required to buy, store, and account for items.
Steps
Note: if the link not included in navigation bar, click Search button then enter Items into search box then select the link
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| Step 2 - Use Search function to check the item is already created or not | |
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Step 3 – Enter Item information. | |
Enter the Description, Description 2 (if any), Base Unit of Measure and other fields for the item information as well as the fields with a red asterisk indicate that they are mandatory
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Step 1 - Click [Items] in navigation bar. |
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Main Field for Item
Fields | Data Type & Length | Details | Mandatory |
No. | Code 20 | Default Number according to number series | * |
Description | Text 100 | User can input item description in English &/or Chinese | |
Description 2 | Text 50 | Additional line for item description (if any) | |
Part Number | Text 50 | Enter the Part Number | * |
Request Type | Text 50 | Select from “Master Setup List” for “Request Type” Request Type to be including 1. General Items 2. Exceptional Items 3. Special and Miscellaneous Expenses | * |
Order Type | Text 50 | Select from “Master Setup List” for “Order Type” Order Type to be including 1. SP - Spare Parts 2. CS - Consumable Stock Items 3. CN - Consumable Non-stock Items 4. GS - GMS Items 5. CH - Computer Hardware 6. CW - Computer Software 7. SJ - Services 8. RV - Repair Orders 9. TJ - Tools 10. Others - Non PO | * |
Stock Type | Code 50 | Select from “Master Setup List” for “Stock Type” Stock Type includes following option which is match with SUN System Stork Type. 1. Consumable 2. PSD-Fixed Assets 3. Non-Repairabe 4. PSD-Inventory 5. Repairable 6. GMS - For Sales 7. Raw Material 8. Others | * |
Blocked | Option | Use for indicating the item status. System is not allowed to select the item in purchase documents if the item is “Blocked” | |
Vessel Type | Text 50 | Select “Master Setup List” for “Vessel Type” | |
Budget Category Code | Code 5 | Select from pre-define list “Budget Category” Budget Category to be including 1 Capex Item 2 Spare Parts 3 Consumables 4 Tools & Equipment 5 Cleaning & Hygiene 6 GMS Item 7 Life-Saving Appliance 8 Office Supplies 9 OSH 10 IT & Telecommunication 11 Uniform 12 Repair & Maintenance 13 Outsourcing/Contractor Work 14 Rental & Management Fee 15 Business Travel 16 Insurance 17 Marketing and Promotion 18 Staff Activities 19 Others | * |
Budget Category | Text 30 | Show the Budget Category according to the budget category code | |
Capex Code | Text 20 | ||
Approved Single Source | Option | Indicate if the item is single source Yes or No Default No | * |
Base Unit of Measure | Code 10 | Select from pre-define list of “Unit of Measure” | |
Type | Option | Default “Inventory”, user can change if item is non-inventory or services item | |
Vendor No | Code 20 | Select Vendor No from Vendor Card if Single Source Item | |
Gen. Prod. Posting Group | Code 10 | Select “General” (Please refer to section 3.6) | |
Inventory Posting Group | Code 10 | Select “Inventory” (Please refer to section 3.6) | |
Alternative Item | Text 20 | ||
Look Up Code | Text 20 |
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Item Picture | Image file format Supported formats include JPEG / PNG / BMP Maximum file size: Less than 3 MB Image dimensions: Greater than 50 x 50 pixels | ||
Attachments | Attachments The maximum size of files: 350 MB |