11-Document Report - Receipt and add new fields in customer, journal and S&R setup
Setup
Module | Description |
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Customer | Check box [Request Receipt] added in customer card. Tick the check box if the customer receipt is requested for the customer. |
Sales & Receivable Setup | Receipt No. can be auto generate by system. Please follow the steps below for setup the no. series. 1) Go to No. Series and create the No. Series Code and the No. Series Lines (for example, No. Series Code CUST-RCT) 2) Go to Sales & Receivable, select the no. series for Receipt No. Series Code. |
Cash Receipt Journal Process and print Receipt
New Field/Function | Description |
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Cash Receipt Journals Define Receipt No. Method by Batch | New field 'Receipt No. Method' added in Cash Receipt Journals page. User can define the generate receipt no, method by batch. Options including:
Case Example as below: A. Receipt No. generate by Document No.
2. the journal line to be use double entry for each set of document. Receipt No, to be generate according to Document No., B. Receipt No. generate by Customer No and External Document No.
2. the journal line to be use same document number for the whole batch. Receipt No, to be generate according to the combination of Customer No. and External Document No, |
Cash Receipt Journal Line Payment Amount | New field Payment Amount added in Cash Receipt Journal. The Payment amount to be print on Customer Receipt. When user selected Applied Entries, the amount to be populated to both Amount LCY and Payment Amount accordingly. |
Receipt No. Generate Receipt No. | New field Receipt No. added in Cash Receipt Journal. When the batch is completed, user can click on the new action button Generate Receipt No for assign the Receipt no. to the journal line.
NOTE: Field name Cheque Amount have been changed to Payment Amount at July 28, 2022 |
System Checking | When user click Preview Posting or Post button, system will check 1) if Receipt No. is not generated yet - The checking only for the customer card is marked request receipt and payment amount is entered in journal line 2) unique combination for External Document No and Receipt No. in the journal batch 3) Payment amount must enter for the customer No. is DEPOSIT-AR, TEMPORARY-AR, Note: Missing generate Receipt No. will also check when user click OK to close the batch. |
Customer Ledger Entries General Ledger Entries | After the payment journal is posted, the Payment Amount and Receipt No to be shows in both General Ledger Entry and Customer Ledger Entry |
Print Receipt for General Customer | In Customer Ledger Entries page, action button 'Print Receipt for General Clients' is added User can enter Cash Receipt Document No or Customer No to print the receipt (e.g. CR20120868) *NOTE: per information from user during requirement stage, General Clients means Type 2 customer. The customer no prefix is not OAH, OH* or RC*. |
System Print the Receipt | Document for Customer Receipt to be printing. If the invoice is not fully pay, system will prompt the message "Send receipt later for Receipt No. xxxxxxx' |
No. of Prints | System will count the no. of Print and show in Customer Ledger Entry |