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General Journal can use to post financial transactions directly to general ledger accounts and other accounts such as bank, customer, vendor and employee accounts.

Basically, it mainly use for book the entries for non-cash receipt or non-payment transactions. For example, transaction for funds transfer between bank account/ accruals.

Steps-by-step guide



1

Go to the Journal 



2System prompted existing batch

1) click on the ellipse button "..." next to Batch Name for select another batch or create new batch


3Enter the entry lines
  1. Select Account Type
  2. Select Account No.
  3. Description to be populate by system, change the description if needs
  4. Enter Amount 
    • A positive amount in the Amount field is debited to the main account and credited to the balancing account.
    • A negative amount in the Amount filed is credited to the main account and debited to the balancing account

Sample:*the entries example below for Book the exchange difference for the bank account

4Preview Posting

Select Post/Print / Preview Posting when the batch is ready to post

5 Post Select Post/Print / Post to post the general journal batch
Tips:
  • Select Renumber Document No to refresh the document.

         

  • To switch between Simplified layout for fast entry => select Page/Show Fewer Columns 
  • Use Balance Account to book the double entries in single line
  • Use either Debit Amount / Credit Amount Column or use Amount column with positive/negative sign to indicate the debit side or credit side


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