Steps below for the deposit made to Vendor.
| Step | Stage | Entry | Remarks | ||
|---|---|---|---|---|---|
| 1 | Order Created and made deposit to vendor | Dr. | Prepayment Account (Mapped) | Dimension Value for Dept, Supp, SO No. and Invoice No.= "PO". Deposit Entry = True | |
| Cr. | Bank | ||||
| 2 | Group Shipment Invoice Posted Use deposit to offset AP | Dr. | Account Payable | Apply Enty = Group Shipment Invoice Dimension Value - select the actual invoice no. | |
| Cr. | Prepayment Account (mapped) | Apply Entry = Deposit Entry Dimension Value - select the actual invoice no. | |||
| Cr. | Bank | (Used if prepayment is not enough to offset all invoice amount due) | |||
| 3 | Unapply Entry for the deposit it applied for settle group shipment invoice (*applied in Step 2)
Select Posting Date & close
| ||||
| 4 | Go to General Leder Entry to find the entries of the Deposit made to vendor to reverse (entries for Step 1)
System will show all related entries: G/L Entries booked, Vendor Ledger Entries booked & Bank Account Ledger Entry (if used bank to offset the Invoice No. in Step 2) | ||||
5 | Re-perform the 2nd Step to apply the deposit & bank to the Posted Invocie to offset the amount due. | ||||
Important Note
(1) Unapply entry - Users need to refer to the sequence to unapply the entry.
If the users want to unappy the depoist made to vendor but they have applied the deposit to a specific posted purchase invoice already, they have to
1-Unapply the deposit use to offset the invoice amount
2-Unapply the deposit made to the vendor from bank. To be done after finishing step 1.
(2) Exchange Difference
If the reverse case has exchange difference, user need to use General Journal to reverse for the exchange difference.