Step-by-Step guide for create purchase invoice
1, Search "Purchase Invoice" and click "New" in the list to create a new Purchase Invoice
2, Enter the information needed in the Purchase Header & Line
(1) Enter Vendor No. / Name & system will auto-input another
(2) System will carry the information from the Vendor Card for the Buy-from information
(3) System will make it default according to the payment terms of the invoice (populated from the Vendor Card)
User can find the Payment Terms Code (determine the Due Date) in "Invoice Details" tab. User can change if needs.
3, Enter the line information
(4) Line Type - Select G/L Account
E.g. Posting Weekly Clearance Fee $75 with additional 10% GST, payment per month:
*Please set the Gen & GST Prod Posting Group for the G/L account in the Chart of Account Card. System will calculate the GST% according to the setup (reference: GST Positng Setup (GST Bus. & Prod Posting Group)
When enter in the Sales Line (4*$75 / 1*$300), system will calculate the GST% and shows below the line
*Users can put several accounts with / without GST together in the same PI /SI.
4, Users can click "Preview Posting" to confirm the entries. If it is confirmed, click "Post" to post the document.
Preview posting, 10% GST has been included as the balance of AP / Creditor
5, Click "Post" to post the document
Sales Invoice
1, Search "Sales Invoice" and click "New" in the list to create a new Sales Invoice
2, Enter the information needed in the Sales Header & Line
(1) Enter Customer No. / Name & system will auto-input another
(2) System will carry the information from the Customer Card for the Sell-to information
(3) Enter the reference for users' information (Normally it is Customer Order Number)
(4) Enter the Due Date for the invoice. System will make it default according to the payment terms of the invoice (populated from the customer card)
(5) Enter Work Description to be shown in the Sales Invoice document
(6) Enter the line with item / G/L account / Comment
*For comment, users choose "Comment" in the Type column & enter the description.
3, Enter the (7) Bank Account Code,
(8) Payment Terms Code (to determine the Due Date mentioned), &
(9) Payment Method Code (Once this is selected, G/L entries will show the settlement entries after post.)
*All these fields will also be shown in the Sales Invocie document, same as fields (1)-(6)
4, Users can click "Preview Posting" to confirm the entries. If it is confirmed, click "Post" to post the document.
