Purchase Order Dates

DateMeaningCalculation
Order Date
  • The date for when this purchase order created
  • Default work date

If requested receipt date (5790) is not specify.

  • order date (19) + lead time calculation = planned receipt date (5794)
  • planned receipt date (5794) + inbound whse. handling time + safety lead time = expected receipt date (21)
Document Date
  • Populated to posted purchase invoice and base on this date to calculate the purchase invoice due date

*for positing in Purchase Order

Default same as order date

**BC - can configure in Purchase and Payable setup for default Document Date according to Posting Date.

Due Date
  • The due date of the Purchase Invoice

*for positing in Purchase Order

Calculation according to the Document Date and Payment Terms
Posting Date
  • G/L positing date if Purchase Receipt &/or Purchase Invoice is positing on the Purchase Order

**BC - can configure in Purchase and Payable setup for default Posting Date = Work Date or "Blank"

Requested Receipt Date
  • To record the date you wanted to receive the goods from the Vendor
  • Can use for measure what you requested against what the vendor promised 
  • This date to be blank unless user populate it
  • When the Requested Receipt Date is populated, this date to be use for populate the Planned Receipt Date
  • The Planned Receipt Date is the date that expected to arrive at the WH location (e.g. ETA)

If you specify a requested receipt date (5790) on a purchase order line, 

  • requested receipt date - lead time calculation = order date (19)
  • requested receipt date + inbound whse. handling time + safety lead time = expected receipt date (21)


Promised Receipt Date
  • To record the date that the Vendor promised they would deliver the goods (e,g, ETD)
  • Can use for measure what you requested against what the vendor promised. 
  • System adds the INBOUND WAREHOUSE HANDLING TIME to the Promised Receipt Date to set the Expected Receipt Date
Expected Receipt Date
  • The date you currently expect vendor to deliver the order
  • This is the date you expect the goods to be available in the storage location.
  • When this date is populated, NAV recalculates the Planned Receipt Date.
Planned Receipt Date
  • This is the date you expect the order to arrive at your facility
  • This date included the warehouse time to receive and inspect the inbound purchase orders.