Warehouse system basic

Product
It represents the basic unit stored in warehouse, its quantity is recorded according to the product.

For example: Fuji apple, orange, 1.25 liters of soda, ACompany's lafite 86...

The system supports multiple attributes for each product. For details, please refer to the "Products" function.

If there are different kinds of goods, they can be divided into "category"
For example: fruits, drinks, red wine...

For details, please see the Create or modify items function manual.

Warehouse refers to the physical location of storing goods. The company can define based on their own needs.

For example:
"Main Warehouse", "Branch 01", "Branch 02", "Branch 03"

Or "Kowloon", "Tuen Mun", "Longhua"

Or "Success Building 1st Floor", "Success Building 2nd Floor", "Successful Low temperature Warehouse"

For details, please see the Warehouse function.

If the warehouse is large, using warehouse alone may not good enough to indicate the location of the goods. In this case, you need to use "Bin"

Bin can be a certain grid on the actual shelf, or a certain shelf, or even just an area

For example: "A1-01", "A1-02", "A1-03"...
Or "Bin A", "Bin B", "Bin C"...
Or "Pickup area", "Storage area", "Re-packing area", "Dispatch area"

For details, please see the "Bin" function.

Producers and target customers of goods

Stock in means adding goods to the warehouse

It can be one of the following situations:
1) Purchase
2) Sales returns
3) Positive adjustment of inventory

A "receipt note" will be recorded in the system.

For details, please see the Stock in function

Stock out is to take goods out of the warehouse

It can be one of the following situations:
1) Sales
2) Return to supplier
3) Negative adjustment inventory
4) Reimbursement

A "Shipment note" will be used to record this operation.

For details, please check the Stock Out function.

Transfer means re-allocation of stock, which can be handled in the following situations

1) Grouping items to the same location
2) Make spare spaces for new goods
3) Move defect items to a specific location for later reimbursement

For details, please check "Stock Transfer" function.

Stock take is used to regularly check the system inventory and actual figures

After taking inventory, it is possible to make:

• Positive adjustment: The actual volume is more than the system volume
• Negative adjustment: The actual volume is less than the system volume

Stock taking can be done for a specific (range of) location, and/or a specific (range of) product, and can be separated into different stock take batches, so different colleagues can responsibility for counting different group, or done in separate times.

For details, please check "Stock take".